Nothing makes people happier than being freed from an unnecessary meeting. Ask yourself these questions before you call a meeting:
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If the answer to those questions is yes, then plan your meeting. But if the answer is no, look for alternatives. Try an email or a memo instead.
If the team needs a boost, plan a potluck supper, not a meeting.
Sometimes, delivering information such as a program change or a new approach to the class schedule does require interaction. Ask yourself:
If the information is about a policy that has been decided, and there is not an option for changing it, don't use questions that focus on whether or not they like it. Ask questions about how to implement the policy, what questions they have about implementation, or what support or training they need to carry out the new policy well. If the information is about a policy still being developed, then you can ask participants for their input on the work to date.
If you bring people together in a meeting, be sure that you engage them in a useful activity.
NEXT WEEK IN GREAT MEETINGS: Setting a meeting purpose and desired outcomes.
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