Each week, Instant Meeting presents an idea or activity that you might use to make staff meetings more interesting, teacher-centered, educational, or fun.
You can create lively, graphic meeting agendas on a flip chart to help keep the group on track, clarify the work to be done, and have some fun at the same time.
Allow 30 minutes for designing your first fun agenda. After that, 10 minutes will usually be enough.
"Instant Meeting" Idea
Every meeting needs to have a clear purpose and desired outcomes as well as an agenda to make sure that people know what the meeting is about and what the task is. Just having a flip chart version of the purpose, outcomes, and agenda written up and hanging at the front of the room will help keep everyone on track. But agendas don't need to be boring or monochromatic.
Imagine that you are leading a committee charged with reorganizing the way the elementary school library space is arranged. Your typed agenda for this meeting is:
To start the process of reorganizing the library space by identifying the key characteristics of an ideal space and creating some suggestions for layouts that fit the characteristics.
- List of characteristics of an ideal space
- A list of suggested layouts
- A list of next steps
3:30 -- Meeting introduction
3:40 -- Visioning exercise to describe the ideal elementary library space and identify the key characteristics
4:20 -- What are some possible layouts that would meet the characteristics identified?
4:50 -- Wrap up: review outcomes, set next steps, evaluate the meeting
5:00 -- Adjourn
You can start by making the agenda colorful and easy to read.
If you are feeling adventuresome, you can add little stick or star figures reading books, or little star people gathered around someone reading. You can add a star burst behind the word "vision" or wrap the words "wrap up" in a ribbon and bow. There is no end to the creative touches you can add so long as the agenda is still legible. You can choose different formats and draw the agenda like a flow chart from beginning to end or put the steps in the agenda along a path or roadway.
For additional information, see the chapter "Integrating Graphics Into Your Meetings" in (pages187-201) in Great Meetings, Great Results!
The key is to have at the start of the meeting a useful, fun agenda that clarifies the work to be done. You will use this meeting agenda to bring people back to the task at hand if they wander off track.
This idea was submitted by Dee Kelsey and Pam Plumb, authors of Great Meetings, Great Results! Be sure to visit the Great Meetings Web site to learn more about Dee and Pam, their book, workshops, and other products and services.