Problem: Frequently used school names, addresses, names of units and programs, and long phrases, can be tedious and time consuming to type.

Solution: Save time and your fingertips! Use AutoCorrect to create shortcuts for frequently typed phrases.

Classroom Application: Use shortcuts for parent letters, lesson plans, and any other documents in which you have to type the same text over and over again. Once a shortcut has been created, it will work in all Office programs (such as PowerPoint and Excel). Teach students to create and use shortcuts to speed up their report writing -- or to make secret code games.

Directions:

• Click Tools>AutoCorrect Options (or just AutoCorrect on a Mac).
• Click the box next to Replace text as you type.
• In the Replace: box, type the shortcut you want to use, for example, SF.
• In the With: box, type the longer phrase you want the computer to replace the shortcut with, for example, Central High School's Annual Science Fair.
• Click Add.
  
  
  
• Enter as many additional shortcuts as you wish. Click Add after entering each shortcut.
• Click OK to save all shortcuts. Now, whenever you need to type the longer phrase, such as Central High School's Annual Science Fair, type the shortcut SF instead. Word will replace the shortcut with the longer phrase.